AP Workflow Automation

AP workflows that run themselves.

Upload an invoice and Paystream handles the rest — AI extracts the data, routes approvals to the right person, and schedules payment. Construction firms, SMBs, and anyone drowning in invoice chaos get their AP running itself.

📅 See how AP teams cut invoice workload in half — without adding headcount
We'll reach out within 24 hours to schedule your demo.

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<$1
Per invoice — no volume minimums
<5 min
Average invoice approval cycle
85%
Less manual AP work per invoice
Simple by design

From invoice to payment — in three steps that run themselves.

📄 1

Upload Invoice

Vendors submit invoices to one central inbox — PDF, email, or portal upload. Paystream receives and processes everything from one place.

2

AI Extracts & Routes

AI reads the invoice — vendor name, amounts, line items, PO number. Routes to the right approver automatically. No manual data entry.

3

Approve & Pay

Approvers get a notification, review in one click, and hit approve. Payments are batched and scheduled automatically — no chasing approvers.

🏢
One inbox
For every invoice
Vendors submit once. Paystream reads the invoice, identifies the vendor and amounts, and gets it moving — no manual sorting.
🔀
Automatic
Approval routing
Invoices go to the right approver based on your rules — amount thresholds, department, cost code. No manual assignment, no chasing approvals.
📊
Clean data
Financial reporting
Spend by vendor, category, and time period — all in one dashboard. Ready for your GL or ERP. No more spreadsheet-merging at month-end.
The shift

Invoice chaos doesn't scale with your business.

How it works today

Every invoice in your inbox

  • Invoices buried in email, lost, or sitting unprocessed
  • Manual data entry — vendor, amounts, line items — by hand
  • Approval requests sent as email threads, lost in inboxes
  • Month-end = manually reconciling everything in spreadsheets
  • AP headcount grows with invoice volume
Paystream

Paystream runs it for you

  • Single submission point — vendors upload once, Paystream handles the rest
  • AI extracts vendor, amounts, line items — no manual entry
  • Automatic routing to the right approver based on your rules
  • Consolidated reporting — vendor, category, period — one view
  • Headcount stays flat as invoice volume grows

AP that runs — not AP that you run.

📄

AI Invoice Extraction

Paystream reads every invoice — vendor name, line items, amounts, PO number — and extracts the data automatically. No manual data entry. No typos. No chasing PDFs.

🔀

Automatic Approval Routing

Invoices go to the right approver based on your rules — amount thresholds, department, cost code. No manual assignment, no chasing approvals via email threads.

💸

Vendor Payment Automation

Batch payments and schedule them. Paystream consolidates vendor invoices, optimizes payment timing, and keeps cash flow in check automatically.

📊

Clean Financial Reporting

Spend by vendor, category, and time period — all in one dashboard. GL-ready data, no manual reconciliation. Month-end close without the spreadsheet marathon.

See how AP teams cut approval time in half — in 15 minutes.
Get a Demo →
Built for real AP teams

Spreadsheets and manual processes weren't built for this.

Email chains, shared inboxes, manual data entry, and paper approvals don't scale. As invoice volume grows, your AP team grows with it — unless the workflow runs itself. Paystream makes AP run itself from day one.

AP workflow Spreadsheets & email End-to-end, automated
Cost per invoice Bill.com: $3–8 Paystream: <$1
Approval routing Manual assignment Rules-based, automatic
Financial reporting Export + merge manually Real-time, always current
AP headcount Grows with volume Flat as you scale

Built by AP automation veterans.

🏗️

"We process 300 invoices a week across 12 job sites. Before Paystream, my AP team spent half their week chasing approvals via email. Now it just routes itself. We're processing the same volume with one person less."

AP Manager, Commercial Construction Firm
12 job sites, 1,200 invoices/month
🔑

"Every time we won a new contract, AP work doubled. With Paystream, we added two major projects last quarter and our AP team didn't grow at all. That's the math that matters to us."

CFO, Specialty Contractor
Growing SMB, 600+ invoices/month
📊

"Invoices used to sit in inboxes for days waiting for approvals. Now Paystream routes them automatically and we see everything in one dashboard. Month-end used to take three days of reconciliation. Now it's two hours."

Controller, General Contractor
SMB, 800+ invoices/month

Most AP teams spend 60% of their time on work that should be automated. Paystream changes that math.

Construction Manufacturing Professional Services Growing SMBs

Pay for what you process.

No seat licenses. No setup fees. Cancel anytime.

Starter
$299/month
Up to 500 invoices/month
  • AI extraction & validation
  • Audit & duplicate detection
  • Approval routing
  • Vendor management
  • Email support
Get Started →

~$0.60/invoice at 500/mo

Scale
$1,499/month
Unlimited invoices/month
  • Everything in Growth
  • Unlimited volume
  • Dedicated onboarding
  • Custom integrations
  • SLA + white-glove support
Get Started →

No per-invoice ceiling

All plans include a 14-day free trial. No credit card required to start.

See how AP runs itself — for your operation.

Get a 15-minute walkthrough built around your AP workflow — we'll show exactly how invoice processing, approval routing, and payment scheduling would work for your team.

  • AI invoice extraction, configured for your vendors and approval rules
  • See your exact cost-per-invoice and where you can improve
  • AP headcount model: where automation pays back fastest
  • Onboarding in days, not months

We'll email you within 24 hours to schedule. No commitment.

You're booked.

A Paystream expert will reach out within 24 hours to schedule your demo. Check your inbox.